Submissions

Author Guidelines

GUIDELINES FOR THE PRESENTATION OF ORIGINAL MANUSCRIPTS

Download HERE the Good Practice Code in PDF
Download HERE the Authorship Form in PDF

Content.— From Issue 94 (2021) Archivo Español de Arqueología (AEspA) will become an online first scientific journal without printed version. It is published annually, and it specialises in archaeology, including material, textual, epigraphic and numismatic evidence. The journal’s main fields of interest are European and Mediterraenan archaeology from Protohistory to the Early Middle Ages and related topics. Each issue is divided into three sections: articles, which will deal with general or more specific topics; notes, which will present briefer pieces about recent specially relevant archaeological developments; and reviews. The works must be original; works whose publication has been accepted elsewhere will be rejected.
Editorial CSIC also publishes the monograph series Anejos de Archivo Español de Arqueología, also dealing with the same topics, issues and chronology.

Authorship form.—Alongside their work, authors must submit an specific statement that the work has not been submitted for publication elsewhere. Similarly, authors must fill a copyright form to publish with CSIC.

Submission of originals.—Manuscripts will be preceded by a sheet with the title and information about author or authors (given name, family name, institution, address, phone number, email address, academic position and ORCID number) and submission date. Originals may be written in Spanish, English, Italian, French, German or Portuguese. The title must be accompanied by a Resumen and Palabras Clave in Spanish, along with Title, Summary and Key Words in English, even if the main text is in another language. The keywords must be different from the words used in the title, since they are always printed together.
A full copy will be submitted, preferably in MS Word for Windows. The figures will be submitted in separate files numbered correlatively.
In addition, a PDF copy will be submitted with the figures inserted in their right place within the text. This copy must not include the author’s name, institutional affiliation, email address or ORCID number. It is the author’s responsibility to ensure that the PDF document is anonymous.

Style and figures

1. Articles. Original and unpublished research works will be published in this section. They should not exceed a maximum of 11,000 words. Submissions will be subject to review by the Editorial Team and will be peer-reviewed. Only in exceptional cases will longer texts be accepted. Page margins will be the usual (2 cm superior and inferior margins and 2.5 cm right and left margins). The font used will be Times New Roman size 12, single spaced and justified. Page numbers will be provided in the bottom right corner. The first line of each paragraph will be indented (1.25). Except between sections, no lines will be left blank. No bold fonts will be used.

2. Sections will be hierarchically organised and, if numbered, Roman and Arabic numerals can be used.

3. Textual quotes will be presented between quotation marks, and Italics will be avoided. Italics may be used for Latin toponyms and names. In these cases, “v” is preferred over “u”, both in capital and lower case letters (conventus better than conuentus).

4. Concerning citations, the in-text “Harvard” system will be used (surname of author, year, p./pp.). For two authors, “y” will be used between both surnames. If there are more than two authors, the first author’s surname will be followed by et al.
A full bibliography will be provided at the end of the manuscript. In the final bibliography, the titles of monographs will be written in italics, and article titles will be written between quotation marks. The name of authors, ordered alphabetically, will be written in regular font, followed by publication year in brackets and a point. For two authors, surnames will be separated by «y». For more than two authors, the names will be separated by comas, and «y» between the last two. If more than one work by the same authors is listed, the works will be published chronologically, from oldest to most recent. If more than one of these works was published in a single year, they will be identified with lower case letters (a, b, c...). In the case of monographs, the place where it was published will appear as in the original (e.g.. London instead of Londres), separated to the title by a period. This will be followed by a colon and the publishers. In articles and contributions to collective, page numbers will be noted at the end, following a coma. The full name of journals will be noted (no abbreviations). The citation of online sources will include the full web address and between brackets the date when the webpage was last consulted. Below you can find some citation examples:

Monographs:

Arce, J. (1982). El último siglo de la España romana. Madrid: Alianza Editorial.

Papers in scientific journals:

García y Bellido, A. (1976). “El ejército romano en Hispania”. Archivo Español de Arqueología, 49, pp. 59-101.

Contributions to conferences and joint works:

Noguera Celdrán, J. M. (2000). “Una aproximación a los programas decorativos de las villae béticas. El conjunto escultórico de El Ruedo (Almedinilla, Córdoba)”. In: León, P. and Nogales, T. (coords.). Actas III Reunión sobre Escultura Romana en Hispania. Madrid: Ministerio de Educación, Cultura y Deporte, pp. 111-147.

Monographs in collections:

Alföldy, G. (1973). Flamines Provinciae Hispaniae Citerioris. Anejos Archivo Español de Arqueología VI. Madrid: Editorial CSIC.

5. Footnotes may be used, using Times New Roman font size 10, for ancillary comments or clarifications. The use of footnotes must be as limited as possible.

For other issues, you can follow the style guides of the “Harvard” system.

6. All graphic documentation (photographs, maps and plans) will be listed as Figura and correlatively numbered. Tables are excluded from this, which will also be numbered individually and consecutively. An indication of the ideal location of each figure will be inserted in the text, along with its number (Fig. 1). Similarly, a list of figures with captions will be provided at the end of the article. The text format is 15 × 21 cm (7.1 × 21 cm per column). Figures must be good quality, so its reduction in size does not lead to loss of definition. Drawings will not be framed so that space can be gained in the margins. Drawings, plans and other graphic records (for instance of coins and pottery items) will include a scale, which is optional in photos. Figures must be adaptable to the journal’s format, so they may be reduced in size (1/2, 1/3… 1/2000, 1/20.000, etc.) without loss of quality. At any rate, authors may suggest the publication size of figures (full width, column width). Figures must be submitted in digital format, preferably a TIFF or JPEG file, 300 DPI for a 16 × 10 cm size. No DWG files or similar will be accepted, and CAD files only if they have de appropriate format for printed publication. All the figures will be submitted in a single compressed file.

7. Articles may be accompanied by additional files with complementary material (data files, multimedia files) whenever necessary; their publication will be subject to the Editorial Board’s (EB hereafter) decision. These files will be indicated in the text and will be submitted along with the necessary metadata.

8. If the article has enjoyed public or private funding, the funding bodies will be concisely mentioned, including the identifying code if applicable. This information should be included in a specific section before the bibliography.

9. Authorship contributions: this journal applies the CRediT taxonomy for identifying authorship contributions based on the assignment of specific roles in research articles. See the “Submissions/Authorship identification” section. This information should be incorporated into the full version of the manuscript, under a heading “Authorship contribution statement”, located before the bibliography, following this example format:

Authorship contribution statement

First author name and surname: conceptualization, formal analysis, research, methodology,
project administration, writing – original draft, writing – review and editing.

Name and surname of second author: conceptualization, formal analysis, research, methodology,
writing – review and editing.

10. Notes. The articles in this section should expose current contents which require a certain immediacy in their scientific communication, contribute to solving historical problems, contribute to open debates or create new lines of research, expose well contextualized archaeological novelties, have exceptional character and impact on the scientific community. They should not exceed a maximum of 5500 words. Submissions will be subject to review by the Editorial Team and will be peer-reviewed.

11. Reviews. Reviews must encourage scientific debate. Critical and constructive reviews - not merely descriptive - about recently published monographs. Texts that have not been commissioned by the Editorial Team will not be admitted. This Section will be subject to review and approval by the members of the Editorial Team. The review must be methodical and critical and not merely laudatory or descriptive. Book authors can send review proposals (along with a list of potential independent and expert reviewers). Reviewers will be appointed by the Editorial Committee. Texts that have not been commissioned by the Editorial Team will not be admitted. Reviews must contain: the bibliographic profile of the work; an introduction to frame and contextualise the work, with a brief description of the issue broached and its pertinence; a content analysis, including structure and editorial profile; main idea-contributions and significant conclusions; critical commentary, with attention to the novelty of the work and its topic, controversial aspects, opinions that agree or disagree with the work’s thesis; conclusions, in which the value and problems of the work will be critically appraised. For reviews, the reading of Ruiz Zapatero, G., Olmos, R., García Sanjuán, L. y Fullola, J. M.(1997). “La recensió com a element de reflexió, crítica i avaluació”. Revista d’Arqueologia de Ponent, 7, pp. 273-286, and Ruíz Zapatero, G. y Álvarez Sanchís, J. (2022). "Arqueología: el arte de la recensión o el trabajo de la mímesis sucinta y crítica". Boletín del Museo Arqueológico Nacional, 41, pp. 393-407 is recommended.

The maximum recommended extension of reviews will be 3000 words. Reviews will only be reviewed by the Editorial Board. Mere summaries of the reviewed work will in no way be accepted. The reviewed works must be in possession of the Tomás Navarro Library, Centro de Ciencias Humanas y Sociales (CSIC). As of 2022 all book reviews have DOI.

12. The non-sexist, inclusive language guidelines in the journal’s website will be followed (About / Recommendations for inclusive language). Where relevant, it is recommended to include a sex or gender analysis that addresses the relevance of these variables in the research design, methodological proposal, results, discussion, and limitations. In these cases, it must be mentioned, both in the conclusions and in the summary of the article, whether the research is affected by gender issues, to help identifying potential differences.

13. If the authors have used Artificial Intelligence tools, they must mention this in the in the corresponding section. For more information, see "About / Artificial Intelligence Policy".

Archivo Español de Arqueología will only consider for publication such manuscripts as adapt to these guidelines.

Acceptance.—All works are selected by the Editorial Board based on their scientific interest and compliance with these guidelines, and latter submitted for a double-blind peer-review process, according to CSIC publishing guidelines, to at least two external reviewers, and only accepted for publication afterwards, if deemed suitable. The EB will meet three times a year (February, June and October) to review articles prior to submitting them for peer review (articles sent to Noticiario are excluded from this system).
Every three years, Archivo Español de Arqueología will publish the list of reviewers that consent to be named on its website.
In order to ensure that the journal broaches a wide variety of topics, authors that have had work accepted for publication in Archivo Español de Arqueología must wait for two years from the date of the first submission before making another submission.

Corrections and final text

1. Once the work has been accepted, the Editorial Board can suggest corrections (and even the substantial reduction) of the original, including text and figures, following these guidelines and the perer-review process. The Editorial Board will communicate its final decision within six months after submission. The Editorial board may request a report about the corrections, both accepted and rejected, introduced in the manuscript after the review. In no case will controversy between authors and reviewers be encouraged.

2. The final manuscript will be carefully edited and adapted to the guidelines of Archivo Español de Arqueología, in order to avoid corrections of the first proofs.

3. The authors will be allowed to correct the first proofs, although no substantial modifications will be made.

DOI.—The DOI (Digital Object Identifier) is a standardised alphanumeric sequence used to identify documents in order to facilitate online searches. Archivo Español de Arqueología will assign a DOI code to all its articles, an will index all bibliographic references in CrossRef databases.

Varia

1. The author/s will be notified when their work becomes available online in the journal’s website.

2. Return of originals: originals will not be returned unless the author requests it.

3. Rights: publication in CSIC journals involve no financial reward; publication rights belong to CSIC. The author will guarantee that they hold full intellectual property rights over both text and figures.

4. The originals of Archivo Español de Arqueología, published both in paper and online, are the property of the Consejo Superior de Investigaciones Científicas, and their partial or total reproduction requires both a full citation and the authorisation of the Consejo.

SUBMISSION INSTRUCTIONS

Below you will find instructions for the following procedures:

- How to register at Archivo Español de Arqueología

- How to send an original manuscript to Archivo Español de Arqueología

- How to check a revision report and submit a revised version of a manuscript

How to register at Archivo Español de Arqueología

1.- On the journal's website, click on the link "Register":

2.- On the registration page you will have to fill in all the fields (the "Family name" field is optional, although highly recommended) using lower case only for your email, username and password. After reading the Privacy Statement you will need to consent to the collection and storage of your data and complete the Captcha. Receiving notifications of new publications and notices is optional.

3.- You will receive a message with a link to activate your account at the provided email address. Once activated, you will be able to log in to your account with the credentials you created.

How to send an original manuscript to Archivo Español de Arqueología

1.- On the magazine's website, log in by clicking on "Login":

2.- Enter your username and password. Once you return to the magazine's homepage, click on the "Make a Submission" button:

Before submitting, please review the "Submission Preparation Checklist" and read the "Author Guidelines", the "Copyright Notice" and the "Privacy Statement". When you have all the required documents ready, click on the link "Make a new submission".

In subsequent logins, you will be taken to your user dashboard. There press the ‘New Submission’ button to submit a new article. You will be shown any articles received and in process under the ‘My Queue’ tab):

3.- As you will see on the new submissions page, submitting a manuscript is a four-stage process, in addition to a final section with information on follow-up:

3.1.- "1. Start"

At this stage you must select the language in which the article is written and the section of the journal in which you think it would fit, you must indicate that you have prepared all the items on the "Submission requirements" list and, optionally, you may send comments to the editor. You must comply with the terms of the Copyright Statement and the collection and storage of your data as the author of the article in accordance with the Privacy Statement of the Consejo Superior de Investigaciones Científicas (CSIC).

Then press the "Save and continue" button.

3.2.- "2. Upload submission"

In this phase, the files that make up the article and its additional documentation will be uploaded to the management module.

There are three parts to upload each file. In the first one, we will select which component of the article we are going to contribute and we will upload the corresponding file. Once uploaded, click on the "Continue" button. In the second part we will see the file metadata, with the possibility to edit them, but we will click "Continue" without making this edition.

In the third part, select "Add Another File", going back to "1. Upload file" and, without modifying the default option "This is not a revision of an existing file", select the new "Article Component" identifying what it is and uploading the file. Click "Continue" until you reach, once again, step "3. Confirm". This process must be repeated until all the files have been sent, and only when all the material has been uploaded should the "Complete" button be selected.

If after "Completing" the submission we realise that we have forgotten to upload a file, we can do so by selecting the "Upload File" button located in the upper right-hand corner of the "2. Upload Submission" tab:

Once all the submission files have been uploaded, we will press the "Save and continue" button.

3.3.- "3. Enter Metadata"

In this phase the author will enter the metadata of the article according to the journal guidelines. These are:

- Title in Spanish and English. If the article is written in another language, it will be introduced first this language and then in English.

- Summary or abstract in the same languages as the previous item.

- List of contributors. Although it was not necessary when registering as a journal user, in this section it is compulsory for authors to have their ORCID identifier and affiliation correctly indicated. If necessary, the information of additional authors will be added using the link "Add contributor":

- Keywords. The article keywords will be inserted in both languages. The entire list cannot be copied, must be entered one term at a time pressing "Enter" after each one.

- Funding data. The entities that have supported the research published in the article must be indicated. After selecting "Add funder", the name of the funder should be inserted again, which will trigger an internal search that will return the institution standardised name and DOI. If the institution does not have a DOI, it will not be able to register in this field. After entering the grant numbers, click on "Save".

To finish this phase of entering metadata, click on the "Save and continue" button.

3.4.- "4. Confirmation" y "5. Next steps"

In this last phase we will confirm the submission metadata recording linked to the uploaded files. Before clicking on the "Finish Submission" button, we can go back to the previous phases and review the information and files provided to check that they are all correct.

Once we click on the "Finish Submission" button, the article will be sent to the journal and its staff will contact you to continue with the process, as indicated in the "5. Next Steps" section.

How to check a revision report and submit a revised version of a manuscript

Once your submission has been reviewed, the journal's staff will send you a review report. Once received, you must log in to the journal and, in the "Submissions" section of your dashboard, you will be able to check that your submission is in the Review phase and, if the editorial staff has requested, whether it is necessary to make any modifications or revisions to the manuscript:

By clicking on the title of your submission, you will be taken to the workflow of your submission and you will be able to check the information related to the its review. You will find the notifications that the editorial staff has sent you, the attachments that the reviewers may have attached and, if requested, the possibility to provide a new version of the manuscript with the requested modifications by clicking on the "Upload file" button:

Research data policy

We recommend authors depositing data obtained from the research developed for the preparation of their article in repositories of recognized prestige, specific to the discipline or of a generalist nature. In any case, it must be a FAIR repository (Findable, Accessible, Interoperable, Reusable), preferably in open access.

There are several repositories destined to conserve and disseminate concrete data such as results of surveys, observations, interviews, simulations, automatically collected data, samples, models ... If necessary, authors can consult the Registry of Research Data Repositories re3data taking into account that each repository has its own deposit rules.

Those CSIC authors who would like to deposit their datasets in Digital.CSIC may do so by following these guidelines. They can use the Servicio de Archivo Delegado made available by the Technical Office of DIGITAL.CSIC and the Red de Bibliotecas CSIC.

DIGITAL.CSIC generates DOIs for datasets and associated software and is certified as data repository in re3data and Repository Finder. More information at Política de datos en Digital.CSIC.

If the author has deposited datasets in a repository, he should mention it in the article providing a brief description of the type of data deposited, the name and URL of the repository, the identification code and the data of the license for use and distribution. This information must be included at the end of the article, immediately before the bibliographic listing, under the heading "Data availability".

Download HERE the Good Practice Code in PDF
Download HERE the Authorship Form in PDF